7 Best Android Apps to Book Meeting Rooms

Looking for a smart technology that allows you to plan and effectively manage corporate meetings, optimize corporate processes, and make better use of corporate premises? We have found a modern way of management!


 Regus logoRegus leases offices, co-working and meeting rooms around the world. The international network now includes 3000 business centers in 120 countries.

Regus centers are sometimes referred to as “business hotels”. There’s no need for tenants to spend extra effort and money on setting up an office: hire a secretary, order cleaning and security, set up the IT infrastructure, and take care of office maintenance. All these services are included in the terms of the contract with the network of offices.

This approach helps businesses to focus on the work process, outsource work that doesn’t bring profit, and, accordingly, save on operating costs.


For freelancers and businessmen working from home or abroad, Regus provides the opportunity of a “virtual office” – receiving calls and incoming correspondence will be made by a certain person – without the personal presence of an employee.

Customers with a transnational network in one country can work in Regus’ business lounges around the world. This is possible thanks to the Business World card: it can be attached to a rental agreement or purchased separately.

If a company plans to change locations, Regus can provide fully-equipped premises immediately after the request – in another district, city or even country.

Finding Regus space nearby is easy – just download the Android app.

Regus app

Downloads: 500 000 +

Customers rating: 4.3 out of 5 stars (4.0 / 5)

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Joan - Meeting room booking system logoBook and manage meeting rooms on the go with the Joan app installed on your Android. This is a perfect solution for booking meeting rooms!

To use the application you need to create a Joan Portal account, subscribe to one of Joan’s plans and have a Joan device.

The Joan solution for booking free meeting rooms is a small display for placing directly on the room door + room congestion tracking software. Works through the Wi-Fi, connecting to the corporate calendar. There is also a large display where you can see the whole picture.

Joan - Meeting room booking system app

You can book meeting rooms directly on the display, through the web interface, mobile application, as well as through the bot, which is integrated with Slack, Nexudus, Zapier. In March Joan-bot was integrated with Alexa for Business and Cisco Webex Teams. In the first case, it is possible to book rooms by voice, in the second case – with the help of the built-in bot.

The main features of the application:

  • Get notifications and reminders for meeting start/end times
  • If you need to extend your meetings you can keep the room booked
  • Cancel a meeting

Joan - Meeting room booking system

Downloads: 1 000 +

Customers rating: 4.3 out of 5 stars (4.7 / 5)


Robin - Meeting Room Booking logoRobin is an official Android application for meeting room booking. It is created for offices powered by Robin.

With Robin, you can schedule your day easy and fast.

Robin - Meeting Room Booking

The main features of the application

  • Manage your schedule
  • View all the events created through Robin on your existing calendars
  • Search your office to find the best meeting room for your event
  • Notifications
  • Meeting integrations

To use all the features of the application you need to have an account on Robin.

Robin - Meeting Room Booking

Downloads: 10 000 +

Customers rating: 4.3 out of 5 stars (4.4 / 5)

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Meeting Room Display 5

Meeting Room Display 5 logoMeeting Room Display 5 is a professional service for meeting room booking. It is available for Android devices. It syncs with Exchange, Office 365 and G-Suite (Google Apps).

Now you can book meeting rooms from anywhere and anytime from your smartphone.

The main features of the application:

  • Book any room with just a few clicks
  • Control your meeting room booking (manage room reservations via the email calendar or the convenient touch-screens outside each meeting room)
  • Landscape/portrait mode
  • Support many languages

The Meeting Room Display 5 application has simply the best, intuitive and friendly interface. The app works well, fast and can be set up on any tablet.

Meeting Room Display 5

Downloads: 1 000 +

Customers rating: 4.3 out of 5 stars (4.0 / 5)


Cisco Webex Meetings logoDon’t let your absence from the workplace affect your company’s workflow. Hold exciting and productive meetings wherever you are. Cisco Webex offers the best tools on the market for audio and video conferencing with screen sharing, chat and more.

  • Join any meeting, event meeting or training session and make presentations.
  • One-touch accession directly from your calendar or a customizable widget.
  • Schedule meetings directly from the app.
  • Share the screen with others.

New features of the Version 39.10:

  • Simple meeting mode without distractions.
  • Share and annotate local photos.
  • Support for running personal rooms in a browser using the webex.new command.
  • Support for MDM configurations.
  • Support for dual-screen Samsung DeX.
  • Improved usability.

Cisco Webex Meetings

Downloads: 10 000 000 +

Customers rating: 4.3 out of 5 stars (4.5 / 5)


Teem - Collaborate & Connect logoTeem – Collaborate & Connect is a smart way to find spaces and reserve meeting rooms. The Teem application makes Check-ins much easier.

This useful tool will be with you wherever you are. Teem gives you turn-by-turn directions to your upcoming meetings.

Teem - Collaborate & Connect

The main features of the application

  • A quick search for what you exactly need
  • Automatic Check-in
  • Use filters for fast and more convenient search: filter by rooms/desks, availability, capacity and location
  • Use categories: Nearby Spaces, Frequently Booked, and My Office
  • Manage meetings from anywhere
Teem - Collaborate & Connect app

Downloads: 1 000 +

Customers rating: 4.3 out of 5 stars (4.0 / 5)

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MeetingRoomApp Booking System logoMeetingRoomApp is a modern booking system for meeting rooms and conference rooms. Smart technology that allows you to plan and effectively manage corporate meetings, optimize corporate processes and better use of corporate premises.

Companies often face problems with the availability of meeting rooms, and they also have to deal with the issue of overcrowded or inefficient use of meeting rooms. This can lead to confusion and a waste of time. This application gives you an immediate overview of the availability of a particular space – simple, easy and stress-free.

MeetingRoomApp Booking

BOOK YOUR MEETING SPACE PER SECOND. You can book a meeting room directly from the panel screen in front of the meeting room door, from your mobile device on your way to work or from your computer. Just a couple of clicks is enough. With this system, all information about current and upcoming meetings is centralized and digitized.

  • Integration with other systems such as Google Apps, Microsoft Exchange or Office 365
  • Cloud or On-Premise decision
  • Simple user interface and beautiful design
  • Many great features that help you plan and organize meetings
  • Ease of implementation and individual integration
  • Meeting data analysis and statistics in MeetingRoomApp Reporting
  • High security
  • Proven by thousands of satisfied companies around the world

Basic smart features

  • Ad-hoc & calendar booking
  • Daily agenda
  • Green x Red signals
  • Canceling the event
  • Full-screen mode
  • Screen saver

Best functions

  1. Confirmation of arrival
  2. Booking a conference room in the immediate surroundings
  3. Planning meetings
  4. Extension of the meeting
  5. Cleaning, catering or calling a maintenance worker
  6. PIN code protection
  7. Notification system

MeetingRoomApp Booking System app

Downloads: 5 000 +

Customers rating: 4.3 out of 5 stars (3.4 / 5)